Haiilo's newsletter builder simplifies the process of creating engaging internal email newsletters. With our tool, you can easily design visually appealing newsletters customized for your employees using content from your platform. This ensures your message reaches them, whether they are on their desktop or mobile device.

Features

These are the features related to newsletters:

• The Studio: All email newsletters are created, planned, and sent in Haiilo's Studio. If you have permission to access it, you can find the starting point for the Studio in the navigation bar. The Studio is only available in the browser version of your platform, not in the mobile app. Learn more in this article:
  • Studio overview
• Email sender: By default, the email sender name for your newsletter is your platform's network name, and the email address is no-reply@haiilo.app. You can specify a custom email sender and address. Learn more in this article:
  • Using a custom email address for the Studio
• Creating newsletters: All newsletters are created in the Studio editor. You can start from scratch or use a template, use Haiilo AVA to assist with content creation if it's enabled, and provide your newsletter in multiple languages. Learn more in these articles:
  • Creating email newsletters
  • Using the Studio editor toolbar
  • Using email newsletter templates
  • Using AVA in the Studio
  • Providing email newsletters in additional languages
  • Using campaigns in the Studio
• Collaborating on newsletters with other users: Collaboration allows multiple users to work on the same email newsletter by sharing editing and publishing duties for that specific item. Collaboration on email newsletters is asynchronous. Only one person can edit a newsletter at a time. Learn more in these articles:
  • Collaborating on email newsletters
  • Inviting or removing collaborators on email newsletters
  • Understanding how locking works in email newsletter collaboration
• Reviewing and sending newsletters: You might need to request approval for your newsletters before they can be sent, depending on your permissions. Only those with sending permission can send newsletters without needing approval. Approvers can review newsletters in the editor. You can also send a test email to a few selected users before sending the newsletter to all users. Learn more in these articles:
  • Approving and rejecting email newsletters
  • Sending email newsletters
• Managing newsletters: Once an email newsletter is sent out, it cannot be edited, unpublished, or retracted.
• Planning distribution in the Calendar: All newsletters from your platform are shown in a calendar or list view, so you can easily plan your communication. You can drag and drop drafts into the calendar to send them. Learn more in this article:
  • Planning content in the Calendar
• Viewing analytics: The analytics for all sent newsletters from your platform are included in Haiilo Analytics, so you can understand the email reach and views. Learn more in this article:
  • Studio Content Analytics

Permissions

These are the permissions related to newsletters:

• Studio:
  • "Access Studio": Allows users to access and view the Studio and its Dashboard and Calendar tabs.
  • "Add items to campaigns": Allows users to add content to campaigns, either in the Studio editor or in the Campaigns overview.
• Multichannel Posts:
  • "Multichannel administration": Allows users to activate the email channel for Studio content in the Administration (required for newsletters) and set up a custom email address.
• Newsletters: 
  • "Create, edit and delete Newsletters": Allows users to create and edit their own newsletters.
  • "Publish Newsletters": Allows users to approve, reject, and send newsletters. A user without these permissions requires approval to send their newsletters.
    • Alternatively, if a newsletter's audience has been set to be one specific Page/Target Audience, an Admin of that Page/Target Audience can be selected as an approver despite not having publishing permissions, as long as they have the newsletter creator and access Studio permission.
  • "Target any audience for Newsletters": Allows users to select Everyone, individual users, and user groups as the audience of their newsletters. If this isn't enabled, users can only select Target Audiences/Pages as an audience for their newsletters.