With Haiilo's Microsoft integration, you can allow users to authenticate with Microsoft credentials, provision users from Microsoft, and access and edit M365 files from Haiilo.
Additionally, with an add-on, users can sync events to Outlook calendar, attach SharePoint files to various platform elements, search for files on SharePoint within Haiilo, upload videos from Stream, etc. The add-on also enables you to include your homepages and blog articles on Microsoft Teams.
The Microsoft integration features are divided into two parts: basic and add-on.
Basic features
The basic features are included with your Haiilo platform by default.
- Authenticating with Microsoft: Users can log in to Haiilo using their Microsoft credentials, provided that their email address on Haiilo matches their email address on Microsoft. The setup is established on Microsoft Entra ID and Haiilo. To use the Microsoft add-on features, you need to use Microsoft authentication with OpenID, and users need to be logged in via this method. Learn more in this article:
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Syncing users from Microsoft: Users and groups can be automatically synchronized from Microsoft. The setup is established in Microsoft Entra ID and in Haiilo's Administration > User directories. Learn more in this article:
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Editing Microsoft 365 files: Users can open and edit .docx, .xlsx, and .pptx files from the file preview. Users can see when and by whom a file is being edited, and changes are saved and updated in Haiilo. The file versioning is adjusted on Haiilo when more than 30 minutes have passed since the previous version was created. If a file that is currently being edited needs to be unlocked, users who have permission to edit the Documents app can also unlock the file via a lock icon within the preview.
- You need the Modern Intranet module and "Edit files with Microsoft Office" permission to use this feature.
Add-on features: Microsoft 365
The Microsoft add-on comes at an additional cost. Using Microsoft authentication is a prerequisite for using the add-on features.
The following features are available after an easy setup and activation. Learn more in this article: Activating the Microsoft add-on features.
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Syncing events to Outlook Calendar Events on the platform are synced to a user's Outlook Calendar. Changes are also updated automatically. Users need to activate the Outlook Calendar sync in their account settings. |
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Attaching SharePoint Online files Users can easily attach SharePoint Online files to elements such as timeline posts, comments, in a chat, or as an attachment to an article. The permission settings of documents in SharePoint Online remain the same even when publishing them on Haiilo. |
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Searching SharePoint Online on Haiilo Users can find files on SharePoint Online within Haiilo's search. Results from SharePoint are shown as its own content type, and when a result is selected, the user is taken to the file on SharePoint. Selecting See all directs the user to SharePoint Online's search. |
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Microsoft Stream videos on Haiilo Users can insert MS Stream videos in the Rich Text Editor widget, video widget, or on the Timeline using the video's embed URL. The video will generate a preview and be playable in Haiilo. Additionally, you can add live event URLs in an event, so your viewers can participate in the live video directly in Haiilo. Copy the video URL from Share > Embed code in MS Stream. Note! Only copy the URL from the code, not the whole embed code. |
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Making your intranet content findable on Microsoft With Haiilo's Microsoft Graph Connector, you can bring your Intranet content into Microsoft Graph and make it discoverable in Microsoft services like Microsoft Search, Microsoft Sharepoint Search, and Microsoft Copilot. Learn more in Making your Haiilo content findable on Microsoft. |
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M365 Documents app Page or community admins can easily showcase all files located in a SharePoint Library site or folder within the platform, enabling straightforward file access without the need for duplicating files in Haiilo. Learn more in M365 Documents app. |
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Latest M365 files widget Users can see their recently edited Microsoft 365 files in a widget. They can also open files from the widget, which opens the corresponding tool (e.g., Word, Excel) in a new browser tab. When setting up the widget, you can decide how many files to display. Users can see more files by selecting Show more. Learn more in Latest M365 files widget. |
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M365 File widget You have the option to showcase a SharePoint Online file in a widget. You can choose between displaying the file's title or a custom title to users and selecting the display type: preview image, full file view, or icon only. Users can view the entire file in the widget using the full file view option. Learn more in M365 File widget. |
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M365 Tasks widget You can allow users to view and change the status of their assigned tasks from MS Planner directly in Haiilo. Learn more in M365 Tasks widget. |
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MS Forms widget You can display a Microsoft Forms form in a widget, allowing users to respond to the form and their response data to be transmitted to Microsoft. Learn more in MS Forms widget. |
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M365 apps in the Launchpad Users can easily access the most important Microsoft 365 apps, which are hardcoded, via the Launchpad in the browser version of Haiilo. Furthermore, a icon shows next to the Outlook launchpad icon if the user has unread emails. |
Add-on features: Microsoft Teams
The following features are available after the Microsoft 365 add-on has been activated and a Teams app has been set up. The setup for Teams differs depending on whether you're using Haiilo's Public or Private Cloud. Learn more in the corresponding article:
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New blog article notifications on Microsoft Teams Users can receive notifications for new blog articles on Microsoft Teams. They will see the blog's title, teaser text, and image, and can open the article on the platform to read the full content. |
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New Multichannel post notifications on Microsoft Teams Users can receive notifications for new multichannel posts on Microsoft Teams. They will see the article's title, teaser text, and image, and can open the post on the platform to read the full content. |
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Viewing the platform or its homepages on Microsoft Teams Users can easily engage with the platform and its content through Teams by accessing their platform or its homepages directly within the app. |
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Starting a Microsoft Teams chat from Haiilo Users with "Send messages via Microsoft Teams" permission can open a Teams chat or call a colleague directly from Haiilo. The Teams app will open, where the user can start the conversation. Learn more in Starting a Microsoft Teams chat from Haiilo. |
Permissions
The permissions directly related to the Microsoft integration are:
- "Activate Microsoft 365": Allows users to use the features of the Microsoft add-on.
- "Edit files with Microsoft Office": Allows users to open and edit Office files directly from Haiilo.
- "Send messages via Microsoft Teams": Allows users to start a Teams chat with a colleague directly from that colleague's Haiilo profile.
- "Manage integrations": Allows users to set up integrations such as a connection for the MS Graph connector or an MS Teams app.