You can create an event in two ways: use the Events tab in the navigation bar or an Events app on a page or community. If you choose the latter, the page or community will be set as the host automatically. You need the "Create events" permission to create events.

Event types

There are two types of events: Public or Private.

• Public events are visible to every user in the Events tab. Since users aren't invited to these events, no notifications are sent when a public event is created. You can, however, share it on the timeline to draw attention to it.
• Private events are visible only to invited users. Users receive notifications when they are invited to a private event.

You cannot change the type of your event once it has been created.

Create a public event

1. Select Create event > Public event in the Events tab or an events app.
2. Enter a name for your event.
3. Select a host for your event. You can only select yourself or a page and community that you are the admin of. The host can't be edited after the event is created. However, additional admins can be added to manage the event details.
4. Set a start and end date and time for your event. You can optionally toggle whether the event is an all-day event. The times are shown in your time zone, but users will see the event dates in their time zone.
5. Optionally, set a location for your event, e.g., "Meeting Room A, 4th floor, Hamburg office." You can also paste a virtual meeting link, such as a Zoom link, which will be clickable in the event.
6. Write a description of your event so users know what it's about.
7. Under Settings, you can select:
   • Show participants: Everyone in the event can see a list of participants. If disabled, only event admins can see its participants.
   • Request definite answers: Users can't reply Maybe to an event. Only the Accept and Decline options are available to select.
   • Limited number of participants: Only a defined number of users can participate in the event. Users can no longer reply to the event when the seats are taken and will see an "All seats are taken" message.
8. If available on your platform, you can choose to use Haiilo AVA under Advanced settings to automatically generate images for your event. Learn more in Using AVA for generating images for events.
9. Select Create event to finalize the event creation.

After you've created an event, it will be visible to all users on the Events tab. A New label will display on new events for five days.

Create a private event

1. Select Create event > Private event in the Events tab or an events app.
2. Enter a name for your event.
3. Select a host for your event. You can only select yourself or a page and community that you are the admin of. The host can't be edited after the event is created. However, additional admins can be added to manage the event details.
4. Set a start and end date and time for your event. You can optionally toggle whether the event is an all-day event. The times are shown in your time zone, but users will see the event dates in their time zone.
5. Optionally, set a location for your event, e.g., "Meeting Room A, 4th floor, Hamburg office." You can also paste a virtual meeting link, such as a Zoom link, which will be clickable in the event.
6. Write a description of your event so users know what it's about.
7. Under Settings, you can select:
   • Show participants: Everyone in the event can see a list of participants. If disabled, only event admins can see its participants.
   • Request definite answers: Users can't reply Maybe to an event. Only the Accept and Decline options are available to select.
   • Limited number of participants: Only a defined number of users can participate in the event. Users can no longer reply to the event when the seats are taken and will see an "All seats are taken" message.
8. If available on your platform, you can choose to use Haiilo AVA under Advanced settings to automatically generate images for your event. Learn more in Using AVA for generating images for events.
9. Select Invite colleagues to proceed to the next step.
10. Select the users you want to invite to your event.
    • Depending on your permissions, you might also be able to invite pages, communities, or user groups. For example, if you select a page, all subscribers to that page are invited. You need any of the "Invite pages/communities/groups" permissions to invite pages, communities, and user groups, respectively.
11. When you're ready, select Create event.

After you've created an event, it will be visible to the invited users on the Events tab. A New label will display on new events for five days.

Upload profile and cover images

You can upload a profile and cover image to your event. Images uploaded to an event are only stored within the event and not in the file library.

The maximum image file size for profile and cover images is 10 MB. To achieve the best appearance for your images, we recommend using the following pixel and aspect ratios:

• For profile images, use a 1:1 aspect ratio, e.g., 512x512 pixels
• For cover images, use a 6:1 aspect ratio, e.g., 1200x200 pixels

If the ratios of your uploaded images differ from the ones mentioned above, a pop-up window will appear, enabling you to adjust the focus of the image.

If available on your platform, you can use Haiilo AVA to automatically generate images for your event. Learn more in Using AVA for generating images for events.