With the Microsoft integration in Haiilo, your digital home is completed by another piece. You unlock more Microsoft features directly in your Haiilo.
There are two packages for integration with Microsoft.
These function/s of the Basic package are included by default in Haiilo after a configuration.
Login via Microsoft 365
You can create an additional button on the login screen that allows a user to log in to Haiilo using Microsoft 365. The prerequisite for this is that the email address of his Microsoft 365 account matches the email address in Haiilo.
You can find out how to set this up here.
In addition to local users, you can also automatically synchronize other users via Microsoft (MS Graph), if you manage any there.
You can find out how to set this up here.
Edit Office files
A user can click on Office files in Haiilo so that they are opened directly in the corresponding Office program. This feature of Haiilo works with .docx, .xlxs and .pptx Office files and with all Microsoft Office versions starting from Office 2013.
To do this, the user needs the "Edit files with Microsoft Office" right, which is assigned in the administration. If the user has this right, the preview of supported documents changes to the "Edit" menu item. Using this button you can open the document directly from Haiilo in the corresponding Office program.
This has the advantage that other users can see when the file is being edited, by whom it is being edited and the versioning of the file in Haiilo is also adjusted.
When versioning Office files, a new version is only created when more than 30 minutes have passed since the previous version was created. In the period in between, the changes made are of course also saved, but the existing entry in the history is used/overwritten in the process.
If a file that is currently being edited needs to be unlocked, users who have permission to edit the document app can also unlock the file via a lock icon within the preview.
These function/s of the add-on package are included in Haiilo after a configuration, if you have booked the corresponding add-on and the user has logged in to your Haiilo via Microsoft.
Attach SharePoint Online files
With Haiilo you can easily select files from SharePoint Online and attach them to your timeline post, comment or chat. Attaching files from SharePoint is very simple: you click on "Add files" in your post and find the option "SharePoint Online" there.
This will take you to the overview of the files and folders in your SharePoint Online that you are authorized to access. You decide whether you browse through your SharePoint folders or use the search. You can mark as many files as you like from different folders as attachments.
Next, go to "Select" to attach the selected files to your post.
Sync Outlook calendar
Haiilo events are synchronized with your Outlook calendar, so you don't have to manage them twice. If the events in Haiilo are changed (e.g. the time or the date), the event in your Outlook calendar will also be updated automatically.
For this to work, these foundations must be in place:
- The Microsoft integration has been set up (as multi-tenant)
- The users log in to Haiilo with their Microsoft 365 account
- The users have a role with the permission "Enable M365 integration"
- The users enable Outlook calendar sync in their account settings
Search SharePoint Online
With Haiilo Search you can also find files from SharePoint Online. The integration makes it easier for you to search for content. You don't have to think whether it's a content in Haiilo or from SharePoint Online - you use a search to find the relevant content. This way you will find what you are looking for much faster. Haiilo shows you the number of search hits in SharePoint Online as well as those from Haiilo. One click will take you to the content you are looking for.
If the desired file is not included in the list, Haiilo will redirect you with one click. To do this, select "Show all" and the search continues in a new browser window in Google Drive.
Latest Microsoft 365 files widget
With the Newest Microsoft 365 Files widget you have a direct overview of your Microsoft 365 files. You can also jump directly to the files from the widget, whereby the corresponding tool (e.g. Word, Excel) is opened in a new browser tab as usual.
The widget always shows you the files you have worked on recently. You can define how many files are displayed here in the widget settings. The maximum display is 20 files. For a better overview, the complete list can be viewed simply by clicking the "Show more" button.
Microsoft 365 apps in launchpad
In Haiilo, you can access the most important Microsoft 365 apps directly and easily via the Launchpad.
Microsoft Stream in Haiilo
Microsoft Stream is the video service that comes with your Microsoft 365 license. Here you can upload, view, organize and share videos.
In Haiilo, you have the option to display these videos as well without the need to link them again. At any position where you can insert videos, you can also do this with Microsoft Stream. All you need is the URL of the video.
At every position where you can include the Rich Text Editor (RTE), you have the option to display a video including a preview. Please note that you have to go over the icon for videos. If you only insert the link as text, it will be generated as a link, but the video will not have a preview.
If you want to publish a video in a prominent position for a longer period of time, it is also worthwhile to integrate it via the video widget. Here, too, a preview is generated with the help of the URL.
Live videos in Microsoft Stream
One function of MS Stream are the live events. Here, too, invitations are sent via a URL. In Haiilo you can add these URLs for example to the timeline in an event, so your viewers can participate in the live video directly in Haiilo.
Of course, this also works on personal or global timelines.