You can create an important basis for your Haiilo by defining permissions and roles in the user administration. You can also create groups, but you don’t have to. You can find out why this is nevertheless recommended in this article.
A permission determines what a user is allowed to do in Haiilo. The more permissions a user is given, the more actions they can also perform in your Haiilo. If a user cannot perform certain actions, such as create a community, they probably lack permission for this.
You bring together a selection of permissions under a role. You can define various roles that are – or aren’t – permitted to perform certain actions. The basic structure is the default role. Once it is defined, every user at least has the permissions granted by the default role in your Haiilo. All further roles would then apply in addition to the default role.
You can use groups to make it easier for you to manage roles and permissions. Above all in large companies, it’s helpful to use groups to keep track of everything. You can thus define groups that have several roles. Or you can create a group to present different information.
If you use a user directory, you can connect the groups from your user directory with the groups in Haiilo by synchronizing.