To use the Documents app, you first have to set it up. You need to be an admin of the page or community and have "Manage apps of a page/community" permission to configure the app.

For information on showing your app's name in other languages, read Providing app names in other languages. However, the documents in a documents app are the same across all languages.

Set up the app

After adding a Documents app, you can configure the following settings:

• Name: Give your app a meaningful name that best reflects its topic and use case.
• Activate this app: Activate the app immediately or leave it in the deactivated mode. A deactivated app is only visible to page or community admins. Learn more in Activating and deactivating apps.
• URL: By default, the URL is generated from the app's name, but you can change it to something else. Any old links leading to the app won't work anymore after you change it.
• Show author: If the field is unchecked, nobody can see who created or last edited the document. As soon as the author field is checked, the name, including a link to the person's profile, will be displayed in the following areas:
  
  • Overview of documents in the app: A column showing all authors appears
  • Preview of a document: In the information area of the preview, the author is displayed in addition to the location and date of the upload
  • Version history of a document: In addition to the time of the upload, the name of the user who uploaded the corresponding version is also visible
• New document notifications: Depending on your selection, no one, all subscribers, or only the page or community's admins will be notified when new documents are uploaded.
• Editors: Define who can upload new files, modify existing ones, and create, edit, or delete folders. Your selection defines the app's character. For communities with a more democratic approach, everyone can often edit the app's content. For pages with a more official approach, only admins of that page are often allowed to be editors.