You can define mandatory terms of use, netiquette, or a code of conduct for your users. Users need to agree to these before they can access and use your platform. After a user accepts the terms of use, they can view them at any time in the user drop-down menu.
By default, terms of use are unactivated on your platform. To manage terms of use, you need "Manage terms of use" permission.
Activate terms of use
- Go to Administration > Terms of use
- Set a title
- Add the content for your terms of use
- If you have activated the additional multi-language features for your Haiilo platform, you can provide the terms of use in different languages.
- Add a Redirect-URL, to which the user is directed if they reject the terms
- Check Activate the terms of use here. Users will need to accept them after the login
- Optionally, check if you want new users created after terms of use activation to be Hidden in the system until they have accepted the terms of use. Existing users will show as Active even if they haven't yet accepted the terms of use. You can read more in Understanding account statuses.
- Select Save to activate the terms of use
Your terms of use are activated. When your users log in or refresh their session, they will be asked to accept the terms of use.
If you update the terms of use later, it is recommended that you select Reset terms of use acceptance so that all users will be asked to re-accept the updated terms. Resetting terms of use won't change your Active users to Hidden users.
View the terms of use logs
You can see an overview of all activities from Administration > Terms of use > Log. Haiilo logs:
- When a user accepts the terms of use
- When a user rejects the terms of use
- When a new version is published and by whom
- When the terms of use are activated and deactivated and by whom.
- When the terms of use acceptances are reset and by whom
The logs won't be reset as the entries are static entries. If user A accepted the terms of use two weeks ago, it'll show in the logs at that time. If the terms of use are reset, user A will need to accept or reject the (new) terms of use, and a new entry will be created for this acceptance. Hence, user A will have two entries, the one from two weeks ago and the new one.