As the author of a multichannel post, you can invite other users to collaborate on your post with you.
Collaboration allows multiple users to work on the same multichannel post by sharing editing and publishing duties for that specific item. Understand the basics of collaboration in Collaborating on Multichannel posts.
Permissions in a collaboration
Any user you invite as a collaborator needs to have "Access Studio" permission. Otherwise, they cannot be a collaborator.
When you add a collaborator, the collaborator receives the same Studio permissions as you, the author, but only for this single post. Permissions always mirror the author's permissions for this post. For example:
- If you can publish posts, collaborators can publish this post.
- If you cannot publish posts, collaborators cannot publish this post, even if they normally have publish permission for the Studio.
Collaborators keep these permissions after the post is published so they can edit or unpublish the post if needed.
Only the author has the ability to change the Audience and Publisher settings or to invite and remove collaborators. Collaborators cannot complete these actions.
Invite a collaborator to a post
Only the post author can add collaborators to a post.
- Open a post you're the author of or start a new post in Studio.
- Select Invite in the upper left corner of the editor.
- Select Invite users.
- Choose one or more users from the user chooser. You should only select users who have "Access Studio" permission, as other users won't be able to access the post.
- Choose Select to add your collaborators.
- Once your collaborators are added, you can see their names in the collaborator list. Select Save to confirm your collaborators.
- If you've added a user who doesn't have "Access Studio" permission, you'll see a "No access to Studio" message next to that collaborator in the list. You cannot save your collaboration until you remove this user from the list. For this user to be able to collaborate on the post, they first need to be assigned "Access Studio" permission.
When your collaborators have been added to the post, their avatars appear alongside the author's in the upper left corner of the post and in the Dashboard lists.
Collaborators receive a notification in the notification bell when they are added as a collaborator. They can access the post from the notification or their Dashboard.
Remove a collaborator from a post
Only the post author can remove collaborators from a post.
- Open a post that you are authoring with collaborators.
- Select Invite in the upper left corner of the editor.
- Find the collaborator you want to remove.
- Select X next to the user.
- Select Save to confirm.
The user immediately loses access to edit or manage the post, and the post no longer appears in the user's Dashboard list.