When you're restructuring your wiki and want to keep articles but move them to a different app within the same page or to a new page or community, you can easily relocate a single standalone wiki article along with its files, history, and all its analytics. When a wiki article is moved, it gets a new URL but stays accessible through the old one, and all existing links redirect to the new URL. You need to be an admin of both the current page/community and the one you're transferring the article(s) to.
When moving an article that's available in multiple languages, make sure to enable multi-language for the page or community you're moving it to. This way, you keep the different language versions intact.
Currently, you cannot move parent wiki articles that have sub-articles or move individual sub-articles. First, drag and drop the article to make it a standalone article, and then you can move it. Learn more about wiki article hierarchies in Organizing and sorting wiki articles.
Move an article
- Go to your wiki app.
- If you're using a home article, select Overview at the top to access the wiki app overview.
- Find the article you want to move.
- Select > Move.
- Select a page or community from the list. You can only select a page or community that you're an admin of. Users in moderator mode can select any page or community.
- Select a wiki app from the page or community you chose. The app needs to already exist; you can't create a new app when moving articles.
- Optionally, if your article includes files stored on the same page or community, you need to decide between:
- Keeping the files in their current location. Users who can't access them will not be able to see them in the article. Deleting the original file, wiki, or page/community will also break access.
- Copying the files to the new location. The original files will stay in the current location. Files in old article versions will also be copied. This will ensure that all users viewing the article will have access to the files.
- Select Move article.
Your article has been moved and is now available on the selected app in the chosen page or community.
Multi-language requirements for moving a wiki article
The following table shows what requirements the current location (Current Home) and the new location (New Home) must meet for an article available in multiple languages can be movable.
| Current Home | New Home | Outcome |
|---|---|---|
| Multi-language not active | Multi-language not active | ✅ The article can be moved. |
| Multi-language not active | Multi-language active | ✅ The article can be moved. The default language of the New Home will be set as the article's default language. |
| Multi-language active (The article and the revisions contain the language the New Home has as default) |
Multi-language active | ✅ The article can be moved. The default language of the New Home will be set as the article's default language. If both have the same default language, nothing changes. |
| Multi-language active (The article contains the language the New Home has as default, BUT at least one revision does NOT) |
Multi-language active |
✅ The article can be moved. ⚠️ But the revisions can not be taken along. Also, files of revision not included in the current version will stay behind. |
| Multi-language active (The article does NOT contain the language the New Home has as default) |
Multi-language active |
❌ The article cannot be moved. 💡 The user first needs to add the default language of the New Home to the Old Home and the article. If the article was already published, the case from above in which revisions cannot be taken along will apply afterwards. |
| Multi-language active | Multi-language not active |
❌ The article cannot be moved. 💡 The user first needs to enable Multi-language support for the New Home. |