Your intranet is the key place for communication and teamwork in your organization, so how you share information on it matters. Consider how clear and effective messages can be when they come from a department page in an official tone or how much more company updates resonate when they are from the CEO, even if someone else prepared them.

With Haiilo's Publish on Behalf features, you can boost your messaging by ensuring the right element or person is sharing it.

Features

There are two distinct features related to publishing on behalf:

• Publish in the name of a page or community: Users with appropriate permissions and admin status for a page or community can publish content on behalf of that page or community, allowing for a more official tone to communication. Learn more in this article:
  • Publishing on behalf of a page or community
• Publish in the name of another user: Users can delegate other users to be able to publish content on their behalf, allowing for greater flexibility and efficiency, especially if they lack the time to create their own content. For example, a C-Level Executive could allow their assistant to publish content in their name. Learn more in these articles:
  • Delegating Content Creators to publish on your behalf
  • Publishing on behalf of another user

For both features of publishing on behalf, you can reveal the original author of the content. Learn more in Revealing the original author of content published on behalf.

While a user in moderator mode can publish in the name of pages and communities they are not an admin of, they cannot publish on behalf of a user. You must be granted the right to publish on behalf of a Content Publisher before you can publish as that user.

Glossary

For publishing on behalf of other users, here are a few key terms to keep in mind:

• Content Publisher: A Content Publisher is a user who delegates another user, the Content Creator, to create and publish on their behalf. This user's name will appear as the author of the content.
• Content Creator: A Content Creator is a user who creates and publishes content on behalf of another user, the Content Publisher. This user's participation in creating content on behalf of the Publisher is hidden from other users; their name does not appear on the content.

A Content Publisher can have several Content Creators. Similarly, a Content Creator can be delegated to publish on behalf of multiple Content Publishers.

Permissions

These are the permissions related to publishing on behalf:

• Publish in the name of a page or community: To publish content in the name of a page or community, you need to be the admin of the corresponding page/community, and have one of these permissions:
  • "Act in the name of a page, community or event (local)": Allows users to act within a page or community in its name. This means users can publish blog articles and post on a page or community's timeline in its name.
  • "Act in the name of a page, community or event (global)": Allows users to publish content in the name of a page or community anywhere on the platform, such as posting in the name of a community on a page's timeline.
• Publish in the name of another user:
  • "Add users who can publish on their behalf": Allows users to add other users to the list of Content Creators who are allowed to publish on their behalf. This permission should be granted to the Executives who need to allow someone else to publish on their behalf.

Removing the "Add users who can publish on their behalf" permission from a Content Publisher who has already delegated users as their Content Creators does not invalidate the existing delegations. Instead, any existing Content Creators can continue to create content on behalf of the Publisher until they are removed as Creators. Without this permission, the Content Publisher can remove their Content Creators from the list, but cannot add new ones.