List of permissions

This article provides a comprehensive list of all available permissions on the Haiilo platform and describes what they mean.

General

Permission name	Description
Access and add likes/reactions	Allows users to like or react to content. Social reactions are only available if enabled. If not, users can only like content.
Pin comments	Allows users to pin comments to the top of the comments section. They also need to be the comment author or admin of the element where the post/article was published.
Write comments	Allows users to write comments and add mentions of users, public pages, and public communities.
Delete comments	Allows users to delete their own comments. Admins with this permission can delete other users' comments.
Create and manage global widgets	Allows users to install widgets within overviews (Pages, Communities, Events), within the colleagues list, or the personal profile, which are visible to everybody in the platform.
Access file library	Activates the file library and "My files". Users can access, upload, and interact with files in the file library.
Manage and delete files in documents	Allows users to delete, rename, and upload new file versions of their managed files. You cannot manage files that you don't have permission to edit.
Manage and create public links for files in documents	Allows users to create and delete public share links for files. Sharing these links makes the file public to anyone with access to the link. Viewing it doesn't require access to your platform.
Access Colleague List	Activates the colleagues list. Users can access, filter, and search for users in the colleagues list.
Search	Activates the search. Users can use the quick search and open the full global search.
Access homepages	Allows users to view homepages. If this is deactivated, homepages are hidden from the platform, and the Pages tab is the new landing page.
Manage hero teasers	Allows users to create and manage hero teasers. A homepage admin can still add a hero teaser to their homepage without this permission, but they have to select a ready-made hero teaser.
Report content	Activates reporting content. Users can report inappropriate content.
Manage reported content	Allows users to be notified about and view content that other users have reported and decide to keep or remove the content.
Act in the name of a page, community or event (locally)	Allows users to post as the page, community, or event that they manage on that specific page's, community's, or event's timeline. E.g., You can post as Human Resources on the Human Resources page's timeline.
Act in the name of a page, community or event (global)	Allows users to post as the page, community, or event that they manage anywhere on the platform. E.g., You can post as Human Resources on any page's, community's, or event's timeline.
Use hashtags	Activates hashtags. Users can use hashtags on content and subscribe to them for notifications.
Invite groups	Allows users to invite user groups to communities or events.
Invite communities	Allows users to invite all members of a community to events.
Invite pages	Allows users to invite all subscribers of a page to events.
Switch between homepage sets	Allows users to switch between homepage sets if at least two sets are assigned to them.
Access Analytics	Allows page and community admins to access Analytics for their page/community directly from the page/community or from the user drop-down.
Analytics Admins Access	Grants users full access to all platform analytics, including analytics for homepages, pages, communities, adoption, etc.

Pages

Permission name	Description
Access pages	Activates the Pages overview in the navigation bar. This is required for the below permissions to function.
Create page	Allows users to create pages in the Pages overview. Since pages are an official part of the platform, we recommend that only selected people be allowed to create new pages.
Create public page	Allows users to create public pages in the Pages overview. If you don't have this permission, you can only create private pages.
Edit page	Allows users to edit pages and their settings if they are also an admin of the pages.
Manage apps of a page	Allows users to add and manage apps on a page if they are also an admin of the page. Only apps that have been activated in the Administration can be added.
Follow page	Allows users to subscribe and unsubscribe to pages.
Delete page	Allows users to delete pages if they are also an admin of the pages.
Set pages to auto-subscribe	Allows users to set pages as mandatory and auto-subscribe users/user groups to them.
Manage Categories	Allows users to create, edit, and delete categories on the Pages overview.
Manage page templates	Allows users to create, edit, and delete custom page templates.

Communities

Permission name	Description
Access communities	Activates the Communities overview in the navigation bar. This is required for the below permissions to function.
Create community	Allows users to create communities in the Communities overview.
Edit community	Allows users to edit communities and their settings if they are also an admin of the communities.
Manage apps of a community	Allows users to add and manage apps on a community if they are also an admin of the community. Only apps that have been activated in the Administration can be added.
Delete community	Allows users to delete communities if they are also an admin of the communities.
Manage Categories	Allows users to create, edit, and delete categories on the Communities overview.
Invite external	Allows users to invite external members to a community. External members are always assigned the External Community Member role.

Events

Permission name	Description
Access events	Activates the Events tab in the navigation bar. This is required for the below two permissions to function.
Create event	Allows users to create events in the Events tab.
Edit event	Allows users to edit an event's settings if they are the admin of it.

Launchpad

Permission name	Description
Access the launchpad	Activates the launchpad. Users can access and use the launchpad on web and mobile.
Manage personal links in the launchpad	Allows users to create personal launchpad links. These links are displayed under the Your links category.

Studio

Permission name	Description
Access Studio	Allows users to access and view the Studio and its Dashboard and Calendar tabs.
Manage campaigns	Allows users to create new campaigns and manage their existing campaigns in the Studio.
Add items to campaigns	Allows users to add content to campaigns, either in the Studio editor or in the Campaigns overview.

Multichannel Posts

Permission name	Description
Create, edit and delete posts	Allows users to create and edit their own Multichannel posts.
Publish posts	Allows users to approve, reject, publish, and unpublish Multichannel posts. A user without these permissions requires approval for their posts to be published. Alternatively, if a post's audience has been set to be one specific Page/Target Audience, an Admin of that Page/Target Audience can be selected as an approver despite not having publishing permissions, as long as they also have the post creator permissions. This permission is also required for users to be able to create posts in the Haiilo mobile app, as there is no approval flow on the mobile app.
Multichannel administration	Allows users to manage the communication channels settings in the Administration.
Target any audience	Allows users to select Everyone, individual users, and user groups as the audience of their Multichannel post. If this isn't enabled, users can only select Target Audiences/Pages as an audience for their posts.
Manage digital signage screens	Allows users to create, edit, and delete digital signage screens. Once a screen has been created, multichannel posts can be added to it during content creation.
Add content to digital signage screens	Allows users to add posts to digital signage screens, both when creating the screen and when creating multichannel posts. Without this permission, users cannot add posts to a digital signage screen.

AI

Permission name	Description
Access AI Assistant	Allows users to access and use the AI Assistant.

User

Permission name	Description
Manage user profile	Allows users to manage their own profile, including their profile and cover image and profile fields.
Manage profile Field Configuration	Allows users to manage profile fields using the API. This includes adding new fields and changing the order of existing fields.
Manage notification settings	Allows users to manage their own notification settings. The options that are available depend on what has been enabled in Administration > Notifications.
Manage account settings	Allows users to manage their account settings, including platform language and calendar integration (if applicable).
Access notifications	Activates the Notification bell. Users can receive notifications about interactions and news on the platform.
Access own profile	Activates the personal user profile. Users can access and view their own profile.
Access other profiles	Grants the user access to other users' profiles. Users can access and view other's profiles.
Follow user	Allows users to follow other users and receive updates on their activities.
Add users who can publish on their behalf	Allows the user to designate other users as Content Creators on their behalf, enabling them to publish content in their name.

Timeline

Permission name	Description
Access timeline on homepage	Allows users to view the timeline widget on the homepage.
Create timeline items	Allows users to view the timeline app and create timeline posts in any element with an active timeline.
Create sticky timeline items	Allows users to set timeline posts as sticky when creating them. Sticky posts are highlighted and stay at the top of the timeline for a defined amount of time.
Create locked Timeline Items	Allows users to lock timeline posts when creating them. Locked posts can't be liked or commented on.
Delete Timeline Items	Allows users to delete their own timeline posts.
Share content	Activates sharing content. Users can share content on an element's timeline.
Create timeline polls	Allows users to create polls in timeline posts.

Messaging

Permission name	Description
Write and Receive messages	Activates Chat. Users can send and receive messages in the chat on web and mobile.

Administration

Permission name	Description
Manage users	Grants users access to the Users tab of the User Management section of the Administration, allowing users to manage local users. You cannot manage a user's groups and roles with only this permission.
Manage groups	Grants users access to the Groups tabs of the User Management section of the Administration, allowing users to manage groups. You can also manage which users are in a group with this permission.
Manage roles	Grants users access to the Roles tabs of the User Management section of the Administration, allowing users to manage roles and permissions. With only this permission, you cannot assign roles to users or groups.
Manage system settings	Grants users access to the System Settings section of the Administration where they can manage all aspects of it. This includes settings for notifications, global chat, and custom domain.
Manage features	Grants users access to the Features section of the Administration where they can activate apps, widgets, social reactions, and kudos.
Manage plug-ins	Allows users to manage the Plugins section of Features where they can create and update plugins.
Manage themes	Grants users access to the Themes section of the Administration where they can create and manage themes.
Manage user Directories	Grants users access to the User directories section of the Administration where they can create and manage user directories.
Manage authentication providers	Grants users access to the Authentication section of the Administration where they can create and manage authentication providers.
Manage API clients	Grants users access to the API clients section of the Administration where they can create and manage credential pairs for accessing the API.
Manage jobs	Grants users access to the Jobs section of the Administration where they can view and run jobs.
Manage languages	Grants users access to the Languages section of the Administration where they can activate platform languages and manage translations for interface text.
Manage terms of use	Grants users access to the Terms of use section of the Administration where they can create and manage terms of use.
Manage security & privacy	Grants users access to the Security & Privacy section of the Administration where they can activate brute force protection and manage reporting content settings.
Access moderator mode	Allows users to enable moderator mode which allows them to see and do all actions on the platform, excluding private chats. The permission allows the user to access and customize pages and communities that they're not subscribed to or a member of. This permission should be assigned carefully. We recommend a limited number of admins have access to this permission.
Manage homepages	Allows users to access the Homepages section in the Administration and create and manage homepages and homepage sets.
Manage maintenance mode	Grants users access to the Maintenance mode section of the System settings where they can activate maintenance mode.
Manage categories for the launchpad	Allows users to access Administration > Launchpad where the launchpad is activated and categories are created.
Manage License/Subscription	Grants users access to the Subscription section of the Administration to view licensing and subscription information.
Manage global search	Grants users access to view and change global search settings using the API.
Manage AVA	Grants users access to the AVA section of the Administration to set up and enable AVA for features.
Manage integrations	Grants users access to the Integrations section of the Administration to set up and enable integrations.
Manage employee space	Allows users to configure the employee space for others, choosing which widgets are visible.

Integrations

Permission name	Description
Edit files with Microsoft Office	Allows users to open and edit Office files directly from Haiilo.
Activate Microsoft 365	Allows users to use the features of the Microsoft add-on. Requires the Microsoft add-on.
Send messages via Microsoft Teams	Allows users to start a Teams chat with a colleague directly from that colleague's Haiilo profile. Requires the Microsoft add-on.
Activate Google Workspace	Allows users to use the features of the Google Workspace add-on. Requires the Google Workspace add-on.

Mobile App

Permission name	Description
Enable timeline module	Allows users to see the Timeline tab in the mobile app.
Enable news module	Activates the Recent content section of the mobile dashboard that displays the latest blog articles from a user's subscribed pages.
Send push notifications	Allows users to send push notifications to users when creating new blog articles.

Permission name	Description
Create, edit and delete Newsletters	Allows users to create and edit their own email newsletters in the Studio.
Publish Newsletters	Allows users to approve, reject, and send email newsletters in the Studio. A user without these permissions requires approval to send their newsletters. Alternatively, if a newsletter's audience has been set to be one specific Page, an Admin of that Page can be selected as an approver despite not having publishing permissions, as long as they have the newsletter creator and access Studio permission.
Target any audience for Newsletters	Allows users to select Everyone, individual users, and user groups as the audience of their newsletters. If this isn't enabled, users can only select Target Audiences/Pages as an audience for their newsletters.

Permission name

Description

Create, edit and delete Newsletters

Allows users to create and edit their own email newsletters in the Studio.

Publish Newsletters

Allows users to approve, reject, and send email newsletters in the Studio. A user without these permissions requires approval to send their newsletters.

Alternatively, if a newsletter's audience has been set to be one specific Page, an Admin of that Page can be selected as an approver despite not having publishing permissions, as long as they have the newsletter creator and access Studio permission.

Target any audience for Newsletters

Allows users to select Everyone, individual users, and user groups as the audience of their newsletters. If this isn't enabled, users can only select Target Audiences/Pages as an audience for their newsletters.