The Time Off widget is designed to keep users informed and streamline the process of managing their time away from work. By showing their specific information, the widget offers a personalized experience for each user. To use this widget, you need to connect Haiilo with your HR system.
The appearance and information displayed in the widget depend on what your specific HR system offers via its API; not all features might be available. These features can be offered:
- Vacation days left: Their unused vacation days.
- Upcoming time off: Their upcoming time off. This includes any time off, e.g., vacation, sick leave, training, national holiday, etc.
- Request time off: If enabled, users can have the option to fill out and send a time off request into their HR system.
Connect your HR system to Haiilo
To use this widget, you need to connect Haiilo with your HR system by setting up an HRIS user directory in Haiilo, even if you aren't syncing your users from your HR tool. There are three options depending on your current or preferred setup:
- You have already set up your HR system as a user directory: You can use that same connection for the Time Off widget. Hence, you should already be able to add the widget to your platform.
- You have not yet set up your HR system as a user directory, but you want to sync your users from your HR tool and use the Time Off widget: Set up the full HRIS user directory connection as described in User directory: Human Resource Information System (HRIS).
- You have not set up your HR system as a user directory and don't want to sync your users from your HR tool; you only want to use the Time Off widget: Follow the steps below to establish a connection to use the widget.
Activate the HRIS user directory option
First, to set up an HRIS user directory to use the Time Off widget, the HRIS option needs to be activated and a connection must be established:
- Contact our Service Desk with a request for HRIS activation. Our team will enable the HRIS option in your platform and provide you with a magic link.
- Access the provided magic link and follow the steps to establish a connection between your HRIS system and merge.dev.
- The link needs to be used within 7 days, or it expires. Please ask our team for a new link if the link expires before you can establish the connection.
- Inform our Service Desk after the connection has been established. Our team will retrieve and share an access token that you can use to set up the user directory in the Administration.
Set up an HRIS user directory
After the HRIS option has been activated for your platform and you've received the access token from our Service Desk, you can set up the user directory to use for the Time Off widget as follows:
- Go to Administration > User directories
- Select Create user directory to add a new user directory
- Enter a name, e.g., "HR connection for time off widget"
- Choose a type: Human Resource Information System (HRIS)
- Do not activate this user directory. The directory should be deactivated so you can only use the Time Off widget and not sync your users from this directory.
- In the Connection tab, fill out:
- Account token: Paste the access token you received from the Service Desk in this field.
- Select Test Connection to check if the connection is validated.
- Ignore all other tabs
- Save the directory
Your HR system is now connected to Haiilo, and you can use the time off widget.
Set up the widget
After setting up the HR connection, the widget can be added to your platform as any widget. Additionally, the following options are available when configuring the widget:
- Enable absence requests: Check if you'd like to allow users to request time off directly in the widget. If enabled, the Request time off button appears. If disabled, users can see their vacation days and upcoming time off but cannot request new time off.