A Company or Group Admin can edit the settings for invitations and registration for their Haiilo group and domain. The invitation and registration settings are set on a group-level, meaning that each group on Haiilo can have their own policy and settings regarding how users can join their group.
Navigate to Administration > Settings > Invitations & Registration to view and edit the settings. If you are a Company Admin, you first have to select to the correct group for which you want to edit the invitation and registration settings.
Who can invite?
This section refers to who can invite new users to join your Haiilo domain. Here you can choose between two options:
- Only admins can invite: if this is selected, it means that only Company or Group Admins can invite new users to join Haiilo. For instructions on how to invite users to Haiilo, see here.
- Everyone can invite: if this is selected, it means that users will be able to invite their colleagues to join Haiilo themselves. Admins will also be able to invite users to join with this option.
Users will only be able to invite colleagues with certain email domains to ensure that they do not invite users from outside your organization. Admins can decide which email domains are allowed in the 'Email domains' field. Read below in this article's 'Email domains' section for more information.
Can users self-register?
This section refers to if users are allowed or not allowed to register for an account themselves to join your company Haiilo domain. Here you can also choose between two options:
- Do not allow self-registration: if this is selected, it means that users cannot register for a Haiilo account themselves but have to be invited to join.
- Allow self-registration: if this is selected, it means that users can register for a Haiilo account themselves.
Users will only be able to register with certain email domains to ensure that people from outside your organization cannot register. Admins can decide which email domains are allowed in the 'Email domains' field. Read below in this article's 'Email domains' section for more information.
If your company Haiilo domain does not have Groups enabled, you will not see the 'Can users self-register' option, but if you have added any email domains in the 'Email domains' field then this means that you allow users to self-register using those domains.
This section refers to which email domains users can self-register with or that other Haiilo users can invite colleagues with. Here you can add all the email domains that the employees in your organization use so that everyone who should be allowed to access Haiilo can have the option to do so.
If this field is blank, but you have selected either 'Everyone can invite' or 'Allow self-registration' in the other fields, users will see an error when they try to invite colleagues or register for an account.
The email template are under the Invitations & Registration settings lets you create a default message that is sent with all invitations and add some information for users on how to use Haiilo.
Adding an invitation message here will input it as a default message for all invitations sent from your company Haiilo domain, also for invitations sent by users. Users who invite colleagues will not be able to edit the invitation message. If you as an Admin invites users to join your Haiilo domain, you are able to edit the invitation messages when creating the invite.