With the Employee Space, your employees can easily access their tools and resources right within your Digital Home. It serves as a personal hub for each user, featuring predefined widgets, integrations, and important resources. The employee space is only available on the browser version of your platform, not on the mobile app.

As an admin, you can configure the default widgets and layout of the space. You need the "Manage Employee Space" permission to manage the space.

Employees can easily find their space in the user profile under the My space tab. Every employee can personalize their space by customizing the background, favoriting widgets, and hiding those they don't use often. Discover how users can customize their space in Personalizing "My Space".

Step 1: Activate the Employee Space for admins

To view and set up the Employee Space, it first needs to be activated for admins. You need "Manage features" permission to activate it.

1. Go to Administration > Features > Miscellaneous > Employee Space.
2. Toggle Activate for admins only. This will activate the space for users with the "Manage Employee Space" permission.

Step 2: Set up the Employee Space

Once the Employee Space is activated, an admin with the "Manage Employee Space" permission can customize how the space will appear to users by default.

1. In the Administration's Employee Space section, select Set up your employee space to access the user profile. You can also go directly to the user profile from the platform.
2. Once on the My Space tab, scroll down on the page and select Activate edit mode.
3. When configuring the space, you can: 
   • Add or remove rows: Decide how to arrange widgets in the space by selecting rows. Each row has varying column widths, shaping how wide the content inside them appears. The Employee Space allows fewer row options. Learn more about rows and columns in Adding widgets.
   • Add and remove widgets: Decide which widgets to include in the space by selecting where you want to add the widget. The list of available widgets for the Employee Space is limited.

   • Configure widgets: Once you've added a widget, you can determine its settings as usual. Additionally, for each widget, you can decide its visibility:

     Visible by default	The widget is visible in the space, but can be hidden by users when they personalize the space.
     Hidden by default	The widget is hidden in the space, but can be made visible by users when they personalize the space. This can be useful if you want to add widgets that might not be relevant to all users.
     Always visible	The widget is always visible in the space and cannot be hidden, even when users personalize the space. This allows you to place widgets that must always be available.  We suggest using this feature sparingly, so users have the flexibility to personalize the Employee Space in a way that really fits their needs.

4. Select Save in the edit bar at the bottom of the platform.

Not sure which widgets to use in the Employee Space? Check out our best practices in Best practices for the Employee Space.

Step 3: Activate the Employee Space for users

Once you've set up the Employee Space and it's ready, you need to activate it for your users.

1. Go to Administration > Features > Miscellaneous > Employee Space.
2. Toggle Activate for all users.

The My Space tab is now accessible to all users in their user profile. As long as users can access their profile, they can view and personalize their space.